Rules & Information 2023

The 91st Annual Grey County Kiwanis Festival of Music!

Festival Dates:  April 17-28, 2023
Festival of Stars Awards Concert: Tuesday, May 9, 2023

REGISTRATION DEADLINE: March 11, 2023
Registrations will be accepted up to March 14, with a 25% late fee applied.

Download the complete RULES document.
or Download the syllabus for your discipline(s) which includes the rules:
– VOICE SYLLABUS
– SPEECH ARTS
– PIANO
– INSTRUMENTS

RULES:

Working Management

  1. The competition shall be under the working management of a Board of Directors, which is hereinafter called the ‘Board’.
  2. Any questions not dealt within these rules shall be referred to the Board, whose decision on such matters shall be final and binding on all concerned.
  3. For help with Registration, please email us at: admin@kiwanismusicfestival.net and we will get back to you ASAP. Technical support may not be available closer to the deadlines, due to the increased volume. REGISTER EARLY!!!

Entries

  1. All entries must abide by the GENERAL rules in this document, and/or Virtual Rules, plus the DISCIPLINE-SPECIFIC RULES for their classes.
  2. Anyone can enter the Grey County Kiwanis Festival of Music, but awards are limited to Grey & Bruce residents.
  3. Unless otherwise stated, all classes shall be open to amateurs only. For the purpose of this Festival, an amateur shall be any person whose principal means of livelihood is not derived from the profession of music or speech arts. (Does NOT apply to Teacher & children classes.)
  4. The Board shall fix the date by which entries must be received, including an extended deadline with a late fee. Any entries received after such dates cannot be accepted.
  5. Once class times are set, no changes to the schedule will be made.
  6. Entry fees cannot, under any circumstances, be refunded.

Registration

  1. The official syllabus and online registration may be obtained online at kiwanismusicfestival.net.
  2. All registrations must be completed online through the Festival’s registration portal at: https://www.musicfestivalsuite.com/cgi-bin/accprof.cgi?evdmn=gckfm
  3. Any official of an organization may register their students through our online process.
  4. Participants under the age of 18 must have profiles linked to the profiles of their parent/guardian in order to participate.
  5. ALL SECTIONS OF THE ONLINE FORM MUST BE COMPLETED ACCURATELY AND FULLY. Incomplete entries will not be processed.
  6. The prescribed fee MUST be paid online and registrations are NOT considered complete until they’re PAID.

Registration Profiles

  1. When creating registration profiles, use the preferred email for us to contact you. Family members and Groups can share the same email address, only their passwords need to be different.
  2. Soloists must have their own individual profiles in our registration system linked to their teacher(s). The profile for entrants under 18 must also link to the profile of their parent or guardian.
  3. All members of Duets, and Trios must have individual profiles in our registration system and must be linked to the same teacher. Duet and Trio classes are generally registered by the Teacher.
  4. Groups larger than three (3) do not need to list the individual performers. Every group requires its own group profile linked to the teacher. (ex. School Name Grade 2 Choir would be one profile. School Name Grade 6 Choir would be another profile.)
  5. The same Group profiles can be used every year, even if the participants change.
  6. Once group and individual profiles are linked to them, Teachers will be able to register all groups and students through their Teacher’s profile.

Class Levels & Age

  1. In classes where age limit is specified, competitors MUST be the prescribed age or under as of December 31 of the previous year and must state their birth date in the online registration form.
  2. Students should enter at their current grade level or above, as of December 31 of the previous year.
  3. Students can only be recommended to Provincials in one (1) grade level.

Festival Pieces

  1. Pieces for solo VOCAL, PIANO and STRING Classes MUST be memorized unless otherwise specified. Brass and Woodwind soloists are encouraged to memorize. Memorization is NOT required for ensembles.
  2. No selections may be performed in more than ONE class by the same competitor.
  3. Repeating repertoire/music selections from the previous year is NOT allowed.
  4. Participants must refer carefully to either the RCM or CC syllabus to determine how many and which movements of a selection are required (i.e. one mvt., two mvts., or complete).
  5. Unless a piece is specifically written to be unaccompanied it must have accompaniment.
  6. If the music performed is not that listed during registration, it will be for ADJUDICATION ONLY. (This rule does NOT apply to Bands and Orchestras.)
  7. Except for ORMTA Set Piece classes, competitors must provide the adjudicator with a legal copy of the music chosen. Failure to do so will result in a “for adjudication only” performance. Special Note: All PDF downloads must be supported by proof of purchase or authorized use.
  8. Competitors are reminded that photocopies are an infringement of the copyright laws in Canada. Illegally reproduced music will not be allowed in the competition.
  9. As a general rule:
  • Do not play identical repeat sections in Solo classes, unless indicated in the syllabus. (This does not apply to Suzuki classes).
  • The Da Capo signs must be observed.
  • Selections from the Conservatory Syllabi shall follow the Conservatory direction concerning repeats as stated in their Syllabi and/or Repertoire and Study Books.

Own Composition

  1. Scores must be typeset or musically engraved so they can be forwarded electronically to our composition adjudicator by the deadline. (Free typesetting programs are available online.)
  2. The deadline for composition submission is two (2) weeks before the start of the Festival. Late entries cannot be accepted.
  3. Students will also be required to perform their piece at the Festival. Memorization is not required at Festival, but may be required at Provincials.
  4. Composition classes count as one (1) class in the discipline and students will be required to perform their piece during the Festival. (Students also have the choice of entering two compositions.)
  5. Composition classes are limited to Popular Voice, Self-Accompanied, Popular Piano, and Popular Guitar, as these classes are eligible at Provincials.

Copyright

  1. Competitors must provide the adjudicator with a legal copy of the music chosen. Failure to do so will result in a “for adjudication only” performance. Special Note: All PDF downloads must be supported by proof of purchase or authorized use.
  2. The term “copyright” refers to the rights of the creator of an intellectual work such as music. Although it may not be easily tangible, a creative work is a valuable property. The Canadian Copyright Act protects the rights of creators to retain control over, and be compensated for the use of, their creations.
  3. The reproduction of copyrighted materials is illegal. Permission must be granted by a holder of the copyright (the publisher) on the composer’s behalf in order for a copy to be made for any purpose.

Programme Procedure

  1. The competitors in each class will be organized in random order. Class conflicts within our festival will be resolved on an individual basis via the Festival Coordinator.
  2. Scheduled times will NOT be changed to accommodate a performance in another Festival.
  3. Requests to perform on a certain day cannot be accommodated.
  4. All competitors are forbidden to rehearse in the venues during the weeks of competitions. Any infraction of this rule shall disqualify the competitor.
  5. In the event of entries being too numerous, the Board reserves the right to split the classes.
  6. No class shall commence prior to the stated time of that class. The adjudicator shall indicate when he/she is ready to proceed.

Venue & Concert Admission

  1. Competitors and the General Public attending the Festival classes and/or Festival of Stars must do so quietly, and must refrain from conversation during the progress of any performance or adjudication.
  2. Competitors and children 12 & under receive free admission to all venues. Participants, award winners, and children 12 & under receive free admission to the Festival of Stars Awards Concert.
  3. Admission fees for the general public are free with a purchased program, or $2.00 to a festival venue, and $5.00 for the Festival of Stars Awards Concert.
  4. RECORDING DEVICES OF ANY KIND (Video, Tape Recorders, Cameras, etc.) SHALL NOT BE PERMITTED in the Halls while the Festival is in progress.
  5. Using cellphones for recording purposes of any kind is NOT allowed.
  6. The Board may authorize photographs, interviews, and recordings for accredited Media with the participant’s/guardian’s permission.

Dress Code

  1. It is expected that competitors will dress appropriately, showing respect for the music, the occasion, the adjudicator, fellow competitors and the audience. Your appearance is part of your performance.

Adjudicators

  1. Students will receive a written adjudication with verbal comments from the adjudicator. Recording adjudications is STRICTLY FORBIDDEN.
  2. An adjudicator is not permitted to enter into any discussion or correspondence with teachers, parents, or competitors concerning a performance or decision prior to, during, or after the Festival. Any infraction of this rule could disqualify the performer.
  3. There must be no coaching of competitors by anyone attending Festival sessions while the competitor is performing. Any infraction of this rule shall disqualify the competitor.

Certificates & Marks

  1. Certificates will be awarded in accordance with the following classifications of Diamond, Gold, Silver and Bronze standards: Diamond (90-100), Gold (85-89), Silver (80-84), and Bronze (75-79). Students not achieving minimum certificate standards shall receive a Participation Certificate.
  2. The actual numerical mark awarded to the student will accompany the award.
  3. Bands, Orchestras, Choirs and ensembles larger than three will be awarded one certificate, in the Group’s name, for the entire group.
  4. The decisions of the adjudicators are final.

Festival Awards

  1. To be eligible for a solo Award of Excellence, a competitor MUST have competed in at least TWO solo classes in a discipline.
  2. Competitors in all classes, trained or untrained, are eligible for monetary awards if the eligibility criteria has been met. The Awards Committee reserves the right to make exceptions.
  3. Recommendations for awards are at the absolute discretion of the adjudicators.
  4. A competitor may receive an award in more than one discipline.
  5. Competitors performing for ‘Adjudication Only’ are ineligible for awards.
  6. The amount of money allocated for each award is at the discretion of the Awards Committee.
  7. ‘Award Cheques MUST be cashed within six (6) months of their issue date. If your child cannot cash a cheque, or if you run into any other issues, IT IS YOUR RESPOSIBLILITY TO CONTACT US within the six (6) month period from date of issue so we can help you. Beyond six (6) months, your award cheque is no longer replaceable or cashable.

Provincial Recommendations

  1. To be eligible for Provincial recommendation, a competitor MUST have competed in at least TWO solo classes in a discipline and have received a mark of 85 or above in an eligible class.
  2. Classes that are NOT eligible for Provincial nomination are marked with (NEfP) which stands for Not Eligible for Provincials.
  3. Recommendations to Provincial Competitions are made by the Adjudicators and the Festival can nominate up to three (3) competitors in every eligible discipline & level.
  4. Adjudicators will select one eligible piece which MUST be performed at Provincials.
  5. All Provincial nominees will also receive a Festival Award.

The Festival of Stars Awards Concert

  1. The Festival of Stars Awards Night shall be so arranged as to present participants in a well-balanced programme.
  2. All those selected to perform shall be officially notified. ONE selection only shall be performed.
  3. Festival Awards shall be handed out during the event and all award winners are invited to attend so they receive their award in person.

Complaints and Protests

  1. Complaints and protests must be made directly to the Festival Coordinator via email at admin@kiwanismusicfestival.net.
  2. Such complaints and protests are not to be discussed with the adjudicator. The decision of the board is final and binding on all involved.

General

  1. Non-compliance with festival rules shall result in the competitor receiving an ADJUDICATION ONLY or being DISQUALIFIED from performing.

The Board of Directors of the Grey County Kiwanis Festival of Music has the right to apply and regulate any of these rules. The decision of the board is final and binding on all involved.

Virtual Festivals

In the event that the Festival MUST change from in-person (LIVE) to virtual,
the following rules apply:

  1. It is the participant’s responsibility to abide by any and all government guidelines regarding physical distancing as of the date you submit your video.
  2. All virtual entries are required to enter their YouTube links by the TBA Deadline.
  3. Teachers, parents, and children all have to grant the Photo Release, Waiver and Consent, required for virtual festivals. If you do not grant Photo Release, Waiver and Consent, we are legally NOT permitted to share your video with anyone, including the adjudicators.
  4. In order for adjudicators to be shown your registration video, the teacher, parent, and participant must ALL grant Photo Release, Waiver and Consent.
  5. The box to enter your YouTube link will not show up unless the Photo Release is checked by everyone linked to the registration.
  6. Introductions may be recorded separately, or graphically inserted into video.
  7. Online recording submissions do NOT have to be first-take. Multi-movement piece/Concert group classes must be recorded in one sitting.
  8. Recordings should be uploaded to an Unlisted or Public YouTube channel with the ‘Child’ setting turned OFF. The url link to your video must be submitted by the video deadline.
  9. Accompaniment may be live, pre-recorded, or Trax. No background/back-up vocals are permitted.
  10. Adjudicators will only judge the quality of the performance and NOT the quality of the recording.
  11. Music Scores: Participants must show their legal copy, with their name on the cover, in their video.
  12. Competitors must provide the adjudicator with a legal copy of the music chosen. Failure to do so will result in a “for adjudication only” performance. Special Note: All PDF downloads must be supported by proof of purchase or authorized use.
  13. Legal copies of music scores must be emailed to the festival by the deadline and require written publisher’s permission. (Publisher’s permission and the score must be included within the same email.) Exclusions: current RCM publications do not have to be emailed. Send your email to: musicgck90@gmail.com

 

Certificates and Awards

Gold, Silver or Bronze certificates will be awarded, instead of First, Second, Third.
All participants will also receive their actual mark.

Diamond Standard (90-100) Outstanding Performance – eligible for Provincial nomination
Gold Standard (85-89) Exceptional, Highly Skilled – eligible for Provincial nomination
Silver Standard (80-84) Skilled, Excellent Performance
Bronze Standard (75-79) Agreeable Performance
Participant (Below 75)

Festival of Stars awards will remain the same. Adjudicators will select the participants they feel are most worthy of recognition for Festival awards, scholarships, and/or Provincial OMFA recommendation.

Provincial Recommendations: Our gold & diamond standards meet the Provincial competition mark requirement. We look forward to nominating our adjudicators’ recommendations!

We hope all our performers have an enjoyable and educational experience!

Printable Syllabus

Please note that registration is ONLINE only. We have provided downloadable, printable PDFs of our syllabus for your convenience on our Download Syllabus page.

Grey County Kiwanis Festival of Music

A proud member of:
Ontario Music Festivals Association (OMFA)

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